Position Type: Full Time Salary
Office Location: Los Angeles
Compensation: Based on Experience
Desired Start Date: Immediately
Jive PR + Digital is a boutique PR, social media and digital marketing firm with offices in both Los Angeles and Vancouver. The perfect candidate must be a highly motivated, self-starter with a minimum of 1 year of executive assistant, administration and marketing experience, as well as possess strong organizational and strategic capabilities, innovative thinking, along with savvy networking and creative planning skills. The role will include working closely with the Jive CEO, Human Resources Manager, as well as the Director of Sales and Marketing. Specifically, the Administrative Assistant will work to develop and execute business networking and growth strategies, placing Jive at the forefront of the industry. The perfect candidate will also be involved in marketing Jive as an organization, through the use of social media, speaking engagements, Jive’s website, award submissions and other initiatives.
Main Job Duties:
Your role would include, but not be limited to the following:
Research and coordinate high-level networking events for Jive staff to attend
Maintenance CEO calendar and team holiday calendar
Booking all travel: airfare, lodging per specified budget
CEO/Jive admin support
Various personal tasks as necessary for company CEO
Create SOPs for all CEO and EA related job tasks
Create efficiencies across the board for CEO and all areas of business
Proficiency and maintenance of organizational tools, including monthly networking calendars, client databases, project management tools
Research new and potential clientele, giving knowledgeable input; as per why they would be a good fit with Jive (PR campaign history and anticipated future PR angles)
Coordination of new client informational meetings with the Senior Vice President
Correspond with various businesses, agencies, community organizations to prepare an overview of potential clients in preparation for meetings and presentations
Preliminary research to be completed on each client before informational meetings i.e. an overview of linked in profile, a summary of media coverage in the past 24 months, high level, features etc.
Research and coordinate national and international speaking engagements for the Jive CEO; the topics to include, but not be limited to, the scope of PR, Social Media, Brand Engagement
Professional ‘brand building’ through maintenance of online and viral profiles (ie. LinkedIn)
Assist Jive’s PR campaign through social media and website blog updates
Keeping Jive’s online image current with the trends through website updates Promotion of Jive’s internal PR campaign
Strategic Planning – Aids to develop and execute strategies aligned with the Jive’s key business objectives
Assist the Business Development Partner in day-to-day organizational and business development strategies (writing proposals, etc).
Submit Jive and Jive client projects for various awards
Admin support management of various contractors
Oversee various special projects on an ongoing basis
Ongoing ability to make smart decisions based on a budget- minded, profit-oriented mindset
Desired Skills & Experience:
Bachelor’s Degree, Diploma, or Certificate in Marketing, Business Management, or a related field
Minimum 1-year experience, as an administrative assistant, office administrator, or marketing
Strong detail-orientation, organizational, and time management skills
Proactive and constantly goes above and beyond what is expected
Demonstrates initiative, innovation, integrity, and professionalism
Maintain confidentiality and exercise tact when dealing with sensitive issues
Ability to build relationships on an internal and external level
Team player, working well under pressure and thrives in a fast-paced environment
Excellent promotion skills - oral, written, and interpersonal skills
Concise and thorough research abilities; presentation of research in bullet form, with the most important high-level points highlighted
The candidate is encouraged to give knowledgeable input as to potential client leads
Brevity in all forms of communicating is preferred
Access to a smartphone, laptop computer, and wireless internet
The candidate will be working with confidential information and will be expected at all times to be mindful of the client and team privacy and have tact when dealing with sensitive matters
Ability to work efficiently and effectively from both the LA office + home office
Jive Culture Fit:
You are Obsessed with Communicating.
You have Hustle + Heart.
You Leverage Collective Creativity.
You Get Results. Period.
You are a Good Human.
Perks of the Job:
Ability to work from home office 2-3 days per week
Team Building Activities
Paid Holiday Loyalty Program
Applicants should submit their cover letter and resume with the subject heading “Administrative Assistant Application – [Insert Full Name]” to firstname.lastname@example.org. We wish to thank all applicants for their interest. However, only those invited for an interview will be contacted.