careers

Administrative Assistant


Position Type: Full Time Salary
Office Location: Los Angeles
Compensation: Based on Experience
Desired Start Date: Immediately


Job Description:
Jive PR + Digital is a boutique PR, social media and digital marketing firm with offices in both Los Angeles and Vancouver. The perfect candidate must be a highly motivated, self-starter with a minimum of 1 year of executive assistant, administration and marketing experience, as well as possess strong organizational and strategic capabilities, innovative thinking, along with savvy networking and creative planning skills. The role will include working closely with the Jive CEO, Human Resources Manager, as well as the Director of Sales and Marketing. Specifically, the Administrative Assistant will work to develop and execute business networking and growth strategies, placing Jive at the forefront of the industry. The perfect candidate will also be involved in marketing Jive as an organization, through the use of social media, speaking engagements, Jive’s website, award submissions and other initiatives.


Main Job Duties:
Your role would include, but not be limited to the following:

  • Research and coordinate high-level networking events for Jive staff to attend

  • Maintenance CEO calendar and team holiday calendar

  • Booking all travel: airfare, lodging per specified budget

  • CEO/Jive admin support

  • Various personal tasks as necessary for company CEO 

  • Create SOPs for all CEO and EA related job tasks

  • Create efficiencies across the board for CEO and all areas of business

  • Proficiency and maintenance of organizational tools, including monthly networking calendars, client databases, project management tools

  • Research new and potential clientele, giving knowledgeable input; as per why they would be a good fit with Jive (PR campaign history and anticipated future PR angles)

  • Coordination of new client informational meetings with the Senior Vice President

  • Correspond with various businesses, agencies, community organizations to prepare an overview of potential clients in preparation for meetings and presentations

  • Preliminary research to be completed on each client before informational meetings i.e. an overview of linked in profile, a summary of media coverage in the past 24 months, high level, features etc. 

  • Research and coordinate national and international speaking engagements for the Jive CEO; the topics to include, but not be limited to, the scope of PR, Social Media, Brand Engagement

  • Professional ‘brand building’ through maintenance of online and viral profiles (ie. LinkedIn)

  • Assist Jive’s PR campaign through social media and website blog updates

  • Keeping Jive’s online image current with the trends through website updates Promotion of Jive’s internal PR campaign

  • Strategic Planning – Aids to develop and execute strategies aligned with the Jive’s key business objectives

  • Assist the Business Development Partner in day-to-day organizational and business development strategies (writing proposals, etc).

  • Submit Jive and Jive client projects for various awards

  • Admin support management of various contractors

  • Oversee various special projects on an ongoing basis

  • Ongoing ability to make smart decisions based on a budget- minded, profit-oriented mindset


Desired Skills & Experience:

  • Bachelor’s Degree, Diploma, or Certificate in Marketing, Business Management, or a related field

  • Minimum 1-year experience, as an administrative assistant, office administrator, or marketing

  • Strong detail-orientation, organizational, and time management skills

  • Proactive and constantly goes above and beyond what is expected 

  • Demonstrates  initiative, innovation, integrity, and professionalism

  • Maintain confidentiality and exercise tact when dealing with sensitive issues

  • Ability to build relationships on an internal and external level

  • Team player, working well under pressure and thrives in a fast-paced environment

  • Excellent promotion skills - oral, written, and interpersonal skills


Expectations:

  • Concise and thorough research abilities; presentation of research in bullet form, with the most important high-level points highlighted

  • The candidate is encouraged to give knowledgeable input as to potential client leads

  • Brevity in all forms of communicating is preferred

  • Access to a smartphone, laptop computer, and wireless internet

  • The candidate will be working with confidential information and will be expected at all times to be mindful of the client and team privacy and have tact when dealing with sensitive matters

  • Ability to work efficiently and effectively from both the LA office + home office

Jive Culture Fit:

  • You are Obsessed with Communicating.

  • You have Hustle + Heart.

  • You Leverage Collective Creativity.

  • You Get Results. Period.

  • You are a Good Human.


Perks of the Job:

  • Ability to work from home office 2-3 days per week

  • Health Benefits

  • Tech Allowance

  • Phone Allowance 

  • Team Building Activities

  • Maternity/Paternity Leave

  • Paid Holiday Loyalty Program

Applicants should submit their cover letter and resume with the subject heading “Administrative Assistant Application – [Insert Full Name]” to lara@jiveprdigital.com. We wish to thank all applicants for their interest. However, only those invited for an interview will be contacted.